Abstract submission is now closed!

If you have submitted an abstract but not yet received a response, please contact us at!

10 May 2018Notification of acceptance  & presentation format sent to participants
11 May 2018Payment of conference fees opens
25 May 2018Payment of conference fees closes at midnight (CET)

The conference is limited to 75 ECR participants. The selection procedure will be based on the quality of the abstract (250 words max), topic of the participants’ research, a brief CV and a statement of motivation (100 words max). The outcome of the selection procedure will be communicated to participants by 30 March 2018 (for submissions before 16 March 2018) and by 10 May (for submissions between 17 March and 1 May).

Accepted participants will receive a link via email to pay for their conference fees on or before 11 May. Payment will secure the participants’ place in the conference and a bed in hostel accommodation (if required). Payment will be possible between 11 May 2018 and 25 May 2018.



A limited number of grants will be available to support air fare and/or conference fees. At abstract submission, participants are asked to indicate whether they require support. The outcome of the grant selection will be communicated to participants by 30 March 2018 (10 May for late submissions). The maximum amount of support for travel + fees is 150 EUR within Europe and 750 EUR outside Europe. All participants will be required to pay the conference fees in advance – grantees will be reimbursed after the conference ends and required forms have been submitted.



Conference + hostel shared room accommodation: 250 Euro

Conference only (book own accommodation):           170 Euro

Conference fees include the conference and field trip, coffee breaks, lunches, ice-breaker, public event and conference dinner on Tuesday. Participation in both the field trip and public event are mandatory for all delegates.

There are 50 beds pre-booked in shared-room hostel accommodation in the city centre of Utrecht. During the registration process, participants have the option to opt in for this accommodation, which will be available on a first-come-first-serve basis. If you prefer to book accommodation yourself, be aware that August is a busy time for tourists, so make sure to book in time.

Please note that a refund of the conference and accommodation fees is not possible for withdrawals on or after 10th August 2018 (2 weeks to conference), as costs have already been made for catering and organisation.